The Easiest Way To Disaster-Proof Your Cyber Security

Cybersecurity protection illustration for business systems

The Easiest Way To Disaster-Proof Your Cyber Security

Though no one would dispute the increasing prevalence of cyber-attacks on businesses in recent years, many small-business owners believe themselves and their business to be immune to such cyber attacks. Broadly speaking, many small-business owners are likely to think that cybercriminals will go after the bigger fish. However, the fact of the matter is that cyber-attacks are crimes of opportunity, and small businesses often have access to a good amount of sensitive data without many major safeguards. In other words, they’re low-hanging fruit, ripe for the picking. 

Back in 2019, two-thirds of respondents to a survey about cyber security didn’t believe that their small to mid-size business (SMB) would fall victim to a cyber-attack. Consequently, only 9% of respondents said cyber security was a top priority for their business, and 60% didn’t have any sort of plan for deterring a cyber-attack. All of this, despite the fact that, according to a report from CNBC, SMBs endured 43% of reported cyber-attacks, and according to data from the Ponemon Institute and Keeper Security, 76% of SMBs in the U.S. alone reportedly endured a cyber-attack within the previous year. 

Every small-business owner should have some plan for deterring cyber-attacks so they don’t end up as another statistic. Here are a few strategies for keeping the cybercriminals at bay. 

Boost Your Cloud Security

Storing data in the cloud is easy and cost-effective, but you should take care to find the most secure cloud storage platforms. Not all cloud platforms make security a priority, but some do. A few of the top-rated, most secure cloud platforms, according to Cloudwards.net, include Sync.com, pCloud and Icedrive. 

Secure All Parts Of Your Network

Our computers and the many smart devices hooked up to our network can become weak spots for hackers to get in. Taking steps to safeguard each device in your network with strong passwords and robust authentication measures will go a long way toward keeping the hackers at bay. In fact, one of the most basic security measures you can take for your network is to restrict access to your WiFi with a strong password. 

Invest In Extra Security Measures

Virtual private networks (VPNs) and firewalls are tools that are highly effective in protecting against cyber-attacks, even if they can’t prevent 100% of them. 

Pay Attention To Updates And Upgrades

When you get notified that one of the technological tools that you use has a new update, it’s easy to ignore it. However, you should commit to regularly updating and upgrading these tools because developers will often add patches to their programs that make them more secure against attacks with each update. So, it behooves business owners to regularly install updates for their tech tools. 

Back Up Your Data

With one of the most common forms of cyber-attacks being ransomware attacks, where hackers will hold your company data hostage until you pay them a ransom amount, having your company data stored on multiple backup solutions can ensure that your business won’t crumble due to your data’s inaccessibility.

Limit Employee Access To Your Network

As much as we’d wish it were true, many cyber-attacks don’t come from outside of your company. Instead, they originate from within. If you want to limit the amount of damage that someone inside your company can do in a cyber-attack, the best course of action is to limit their access to different parts of your network. 

Train Your Employees

At the same time, just as many cyber-attacks occur not because of an employee’s malicious intent, but because of their ignorance. They click on a link in a sketchy e-mail and fall for a phishing scheme, volunteer their password info without thinking about it or choose a weak password for their computer. That’s why you need to dedicate time to training your employees on best practices when it comes to security. 

Set Up A ‘Security Culture’ At Your Workplace

You need to make cyber security a top priority, not just for your IT department, but for every department at your business. When everyone works together to protect their workplace from a cyber-attack, you have a better chance of actually succeeding. 

Will protecting your business from a cyber-attack require a good amount of time and money? Absolutely. Can you afford to ignore the prevalence of cyber-attacks any longer? Statistically, no. The sad truth is that 60% of SMBs that fall victim to a cyber-attack end up shuttering within six months. Don’t put yourself in that kind of position. Instead, take your business’s cyber security seriously. 

MANAGED IT SERVICES

CYBERSECURITY | HELPDESK | UPDATES | BACKUPS

Want To Make Sure Your Business Is Protected From A Data Disaster?

Cloud backup and off-site data protection illustration for business continuity

Want To Make Sure Your Business Is Protected From A Data Disaster?

When business data is lost or systems go offline, recovery time can determine whether a company continues serving its customers. Without a tested disaster recovery plan, even routine failures can cause prolonged downtime, lost productivity, and unexpected expenses. 

Losing access to your business’s data in this day and age could very well mean losing everything. That means that as data becomes an increasingly important commodity to businesses of all types and sizes, so does having a plan for if or when your business experiences a data disaster. 

The thought of protecting your business against a data disaster might be daunting, but don’t worry. By following the steps listed below in this article, you can make sure that your business is ready to take on the challenge. 

However, before we actually get into those steps, there is one distinction you should understand: the difference between a business continuity plan and a disaster recovery plan. A business continuity plan is primarily proactive, in that it is a strategy by which a business can continue to operate no matter what kind of disaster or setback befalls it. A disaster recovery plan is primarily reactive and has to do with how a business acts immediately following a disaster of some sort – in this case, a data disaster. 

So, now that we’re clear on what a disaster recovery plan is, here are the steps your business can take to create one that works for you and your employees. 

Step 1: Rally The Troops And Assess Your Equipment

In the fight against data disasters, everyone has to be on board. Otherwise, there will always be holes in your defense plan. That’s why executive buy-in – getting everyone in the company, from the CEO to the entry-level employees – is crucial. You need everyone to collaborate cross-functionally in order to fully protect your business. 

From there, you need to thoroughly analyze each of your business’s systems, applications and data sets, as well as how they’re physically accessed, in order to suss out any potential vulnerabilities. Then you should determine which systems are absolutely critical to the operation of your business and for getting products and services to your customers. These are the functions that will need to stay up and running, even after a data disaster. 

Step 2: Create Your Disaster Recovery Strategy

Once you have everyone on board and an understanding of your equipment and assets (as well as their vulnerabilities), it’s time to actually formulate your disaster recovery plan. To do this, you should take a look at your budget, resources, tools and partners in this endeavor. When you understand how long it takes your business to get back online and the cost for doing so, you’ll have a good idea of how to move forward. 

Step 3: Test Your Strategy

No great plan is complete without first testing it to see if it will work. Put your disaster recovery plan through a trial run to see how quickly your team responds to solve the problem and see if there are any improvements that need to be made to the process. Then, by the time an actual data disaster occurs, your business will know how to shut it down and keep running with no problem at all. 

While the steps themselves aren’t difficult to understand, preparing your business to combat data disasters takes a lot of work. In the end, though, the work is worth it if it means protecting your data. As a recap, here are the four main action steps that you need to take in formulating a disaster recovery plan: 

  1. Get executive buy-in for creating a disaster recovery plan.
  2. Analyze and evaluate your business’s systems, applications and data to understand how they could be impacted.
  3. Find out which systems you need to keep running and prioritize them during the fallout of the data disaster.
  4. Test your plan before you actually need to put it in action.

Follow these steps, and your business’s data will be safe from any threat that comes your way.

BACKUP IS CRUCIAL FOR YOUR BUSINESS

How To Make Your Business Hurricane Ready

hurricane prep for business

Employers and business owners should consider the impact a hurricane could have on their facilities and their relationships with customers, their own employees and their bottom line.

Through continuity planning, businesses can assess how the company functions, both internally and externally, to determine which staff, materials, procedures and equipment are absolutely necessary to keep the business operating. Taking small steps now could help ensure business continuity and employee preparedness.

General Business Preparedness Tips

  • Anticipate water, electricity, telecommunications and other utility disruptions. Speak with service providers and identify backup options.
  •  Make sure your facilities are in working order and meet local hurricane building code specifications.
  • Develop a preparedness program to help identify ways to protect facilities, physical assets and electronic information. Be sure to engage people with disabilities and access and functional needs in your emergency planning.
  • Create a communications plan to keep in contact with customers, suppliers and employees during and after a storm. Be prepared to provide employees with information on when, if and how to report to work following an emergency. Consider those instances where telecommuting would be an option.
  • Determine what parts of your business need to be operational as soon as possible and plan how to resume those operations.
  • Check insurance policies to ensure you have enough damage coverage. Additional business disruption insurance could help cover loss of income after a storm.
  • Go to FEMA’s Map Service Center, enter your address and choose “Interactive Map” to see your flood zone. Speak to your insurance agent about how to protect your home and/or business with flood insurance.
  • Keep copies of important records such as building plans, insurance policies, employee contact information, bank account, computer backups and other priority documents in a waterproof container. Store a second set of records at an off-site location.
  • Develop professional relationships with more than one company in case your primary contractor cannot service your needs.
  • Identify and prepare for any support your employees, clients and communities may need.
  • Businesses interested in joining the National Business Emergency Operations Center to share information and situational awareness during hurricane response activities should contact fema-privatesector-4339-pr@fema.dhs.gov for additional information.
  • Stay informed by listening to local officials.
  • Download the FEMA App at fema.gov/mobile-app to receive severe weather alerts, safety tips and much more. Stay updated with weather-related alerts from the U.S. National Weather Service.
  • Business continuity planning can help your business keep moving forward and recover faster from any disruption. Businesses interested in participating in FEMA’s Continuity of Operations workshops (COOP), may email their request to fema-privatesector-4339-pr@fema.dhs.gov. COOP is a United States federal government initiative that ensures state/federal agencies are able to continue performance of essential functions under a broad range of circumstances. For more information on Puerto Rico’s recovery and hurricane business preparedness, visit www.ready.gov/business